From signup to
full operations
White glove onboarding means zero learning curve. Your agents are configured to YOUR business, YOUR processes, and YOUR tools before they ever brief you. No generic AI — a crew built for your specific operations.
Your 4-week onboarding journey
We don't just deploy software and disappear. We're in the trenches with you, configuring every agent to YOUR business until they're thinking like your team.
Remote Discovery
- Deep dive consultation via video call on your business processes
- CRM and tool audit — what you use, how you use it
- Agent role definition based on your specific needs
- Hardware requirements and office logistics planning
In-Office Deployment
- Our team arrives at your office with Mac Mini hardware
- Physical setup of dedicated hardware on your network
- Live integration with your CRM, email, and tools
- Agent installation and initial configuration on-site
Face-to-Face Training
- In-person training sessions with your entire team
- Hands-on practice with each agent in your environment
- Real-time fine-tuning based on your team's feedback
- Q&A sessions and workflow customization
Live Launch
- Go-live with our team present to monitor and adjust
- First morning briefings delivered with us watching
- Immediate troubleshooting and optimization
- Final handoff only after your team feels confident
We don't ship a box and say "good luck"
Most AI companies are faceless cloud services. We pack our bags, drive to your office, and stay until your agents are operational and your team feels confident.
Real hardware, real people, real results
Dedicated Mac Mini Setup
Your agents run on dedicated hardware in YOUR office, not shared cloud servers. Better performance, better security, better control.
Face-to-Face Team Training
Your team learns from real people who understand your industry. Questions get answered immediately, not through a ticket system.
We Don't Leave Until It Works
No remote troubleshooting. No "have you tried restarting it?" We stay until your agents are running and your team is confident.
What This Looks Like
"Tuesday morning, two engineers from Kestrel Crew arrive with a Mac Mini and their laptops. By Thursday afternoon, your agents are running, your team knows how to use them, and your first morning briefing is in your inbox Friday at 7:30 AM."
What Everyone Else Does
"Here's your login, here's a 3-hour onboarding video, here's our knowledge base. If you need help, submit a ticket. Someone will get back to you within 48 business hours."
Why Small Businesses Need This
You don't have an IT department. You don't have AI specialists. You need technology that works from day one, backed by real people who understand your industry.
A day with your AI crew
Your agents start before you do. By the time you open your laptop, they've analyzed overnight data and prepared your morning briefing.
Overnight Analysis
All Agents
Each agent reviews their domain overnight — sales pipeline changes, new invoices, campaign performance, lead activity.
Cross-Domain Synthesis
Aurelius
Aurelius pulls insights from all agents, identifies patterns that cross domains, and prioritizes what needs attention.
Morning Briefing
Aurelius
Your executive briefing lands in your inbox and Slack — three key priorities, cross-functional insights, recommended actions.
Active Monitoring
All Agents
Agents monitor their domains, respond to questions, run scheduled reports, and flag urgent items.
End-of-Day Summary
Aurelius
Brief recap of key accomplishments, items that need tomorrow's attention, and celebration of wins.
Works with your existing tools
No system replacement required. Your agents connect to the tools you're already using and start providing intelligence immediately.
CRM & Sales
Deep integration with your sales pipeline and customer data
Communication
Agent briefings and alerts delivered where your team works
Financial
Real-time access to invoicing and financial data
Marketing
Campaign monitoring and lead source analysis
See your agents in action
Here's how each agent handles real scenarios in your business, from lead detection to deal coaching to collections follow-up.
Ember
New Lead Detected
Lead comes in from website form at 2:47 PM
Ember immediately sends personalized response email
Checks rep availability and assigns based on workload
Creates CRM record with lead score and notes
Notifies assigned rep via Slack with context
Cole
Deal Coaching
Identifies deal stalled for 14 days (threshold: 12 days)
Reviews customer history and previous interactions
Analyzes similar deals that closed successfully
Suggests specific follow-up approach and timing
Schedules reminder for rep with talking points
Piper
Collections Follow-up
Invoice hits 30 days overdue (threshold: 25 days)
Reviews customer payment history and preferences
Checks for any recent service issues or complaints
Drafts follow-up email with appropriate tone
Escalates to manager if customer has other red flags
We're in the trenches with you
This isn't a help desk. It's a partnership. Our success is tied to yours, so we stay involved until your agents are thinking like your team and delivering real business value.
Every client gets direct access to our team, ongoing optimization, and continuous support. Your business evolves — your agents evolve with it.
Direct Support Access
Direct line to our team, not a ticket system
Continuous Optimization
Regular check-ins and performance tuning
Team Training
Ongoing education for your team as agents evolve